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Privacy Notice

The following statement describes the Personal Information collection and dissemination practices of “TALIS” Group (TALIS Management Holding GmbH) whose registered office is at Meeboldstraße 22, 89522 Heidenheim, GERMANY, with company registration number HRB 729766. We have created this statement in order to demonstrate our firm commitment to privacy and ensure our customers / clients and other individuals who access our website or otherwise interact with us understand the rights they have over the Personal Information we hold.  

“TALIS” reserves the right to change this policy at any time by notifying users of the existence of a new privacy statement.

This notice describes the type of Personal Information we may collect from you upon the establishment (or potential establishment) of a business relationship or that you may provide when you visit the website: www.talis-group.com (our “Website”) and the practices we employ for processing that information.

Collection of Information

“Personal Information” means any information relating to / or associated with a person that can be used (or combined with other information) to identify them. Personal Information includes but is not limited to 1) contact data (such as email address, telephone number); 2) demographic data (such as gender, date of birth) and 3) Online identifiers (such as IP address).

“Special Categories of Data” means data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a person, data concerning health and data concerning a person’s sex life or sexual orientation.

We collect information from you when you

Use the website: we collect Personal Information and Usage Data from you when you use our contact form, contact us by email, create an account to use one of our services, sign up to our newsletter, use our ‘apply speculatively’ page or otherwise provide your Personal Information. In the ‘your message’ box you are able to provide us with some further information related to your query, some of this information may fall under the “Special Categories of Data” outlined above. Before providing us with this information, please ensure you are happy to disclose this with us.

Connect with us through Social Media: When you access our Social Media pages, the services may, depending on your privacy settings, have access to the information that you have provided to the Social Media Platform.

Initiate a purchase / request a quote: we collect Personal Information from you when you initiate a purchase with us or request a quote via the telephone, by contacting our offices or by liaising with a “TALIS” representative. This information may include: First Name, Last Name, Job Title, Email Address, Telephone Number, Contact Preferences, Other Notes, and any other information necessary to provide a quote or enable a sale.

Initiate a business / trading relationship: We collect Personal Information from you when you initiate a trading relationship with us, it is necessary for us to collect some Personal Information from our suppliers in order to allow the performance of a contract between our two parties. This Personal Information processing will be subject to a Data Processing Agreement.

TALIS ‘Cookie Notice’

In summary
When you visit our website, the site asks your browser to store a small piece of data (text file) called a cookie on your device in order to remember some information about you such as your language preferences or a unique ID which can be used for statistics. These cookies are set by us, mostly through our analytics tool (Matomo). The cookies on this website are first-party cookies, we do not allow cookies to be placed by any third parties as we believe that the choice of who should have your data should rest with you.

The cookies which we do set are for the purposes of analysing traffic to our website, determining areas of the site which see more traffic than others and detecting any potential problems with our website.

We take a privacy-protective approach to our site, the cookies we use allow only anonymous reporting, we do not disclose any data to third parties, and we do not allow marketing or tracking cookies on our site.

We don’t bombard you with consent requests as you don’t need to consent, we are not doing anything which you wouldn’t expect us to do or that you would need to consent for.

Lastly, you will notice links on our website to our ‘social media’ pages, please be aware that when you navigate to these pages the provider of the site will place cookies, you may find these cookies intrusive, and we therefore recommend that you set your cookie preferences within your browser settings (we provide some guidance on this below).

What are cookies?
Cookies (sometimes known as ‘tracers’ or ‘trackers’) are small text files which are downloaded onto your terminal equipment (e.g., PC, Smart phone) when you access a website. They allow the website to recognize your device and store information about your device or actions taken by you.

They’re not all bad…….. as well as the baked variety, some other cookies can be good, the ones we use will help us to ensure that the content we are providing is useful for you and will allow us to ensure our website is functioning as designed whilst at the same time protecting your privacy.

Cookies we use

CookieDescriptionDurationType
cb-enabledThis cookie is used to store the cookie banner confirmation.27 yearsFunctional
gm_confirmThis cookie is used to store the confirmation of Google Maps.7 daysFunctional
yt_confirmThis cookie is used to store the confirmation of YouTube.7 daysFunctional
fe_typo_userThis cookie is used for the contact form.SessionFunctional

What do they do? Why do we need them? How do they impact you?
The cookies we use allow us to produce analytics about the usage of our website, by placing the cookies we are able to see which parts of our website you interact with, for how long, and identify some other key attributes which we can analyse in order to improve our site.

We need them in order to be able to continuously improve our website and the quality of information we’re providing. Without the insights we get from these ‘cookies’ we would not be able to identify which information is useful to you, which parts of the website we can perhaps improve and indeed if there are any issues with the website as a whole (e.g. A denial of service attack).

We have taken a privacy-protective approach to our website to ensure that the use of our site does not negatively impact you. The ‘cookies’ we use produce anonymous information and that information is used by us only, we don’t allow other companies to track you and we don’t send you any unwanted or unrequested information. In short, the impact of our cookie usage in general will be positive and there will be no impact on you directly as we will not identify you.

More about Matomo
Some of the reasons why we chose Matomo to provide our analytics: 

  • Data anonymization
  • GDPR Manager
  • Users can opt-out of all tracking
  • First-party cookies by default
  • People can view the data collected
  • Capabilities to delete visitor data when requested
  • The data is not used for any other purposes (compared to Google Analytics)
  • IP anonymization
  • Visitor log and profiles can be disabled
  • Data is stored in the EU (Matomo Cloud) or in any country of your choice (Matomo On-Premise)

To learn more: https://matomo.org/

How you can control / delete cookies
Chrome

  1. Go to the 3 dots at top right of the screen, select ‘settings’.
  2. On the left menu, select ‘privacy and security’.
  3. Select ‘cookies and other site data’
  4. Then choose your preferred ‘cookie’ option.

Firefox

  1. From the ‘tools’ menu select ‘options’ (if the menu bar is hidden, press ‘alt’ to make it visible)
  2. At the top of the window that appears, click ‘privacy’
  3. To manage cookie settings, from the drop-down menu under ‘history’, select ‘use custom settings for history’. Enable or disable the settings by checking or unchecking the boxes next to each setting.
  4. To view or remove individual cookies, click ‘remove individual cookies’.
  5. To remove all cookies, from the ‘history’ menu, select ‘clear your recent history’. Click the arrow next to details to expand the menu, check the items you want to clear, and then click ‘clear now’.

Internet Explorer

  1. From the ‘tools’ menu, or the tools drop-down at the upper-right of the screen select ‘Internet Options’.
  2. To manage cookie settings, select the ‘privacy’ tab and click ‘advanced’. To override the automatic cookie settings, click ‘override automatic cookie handling’ and then make your selections using the radio buttons.
  3. To view or remove individual cookies, select the ‘general’ tab. Under ‘browsing history’ click ‘settings’. Select either ‘view objects’ or ‘view files’.
  4. To delete all cookies, under browsing history, click ‘delete’, ‘check cookies’ and click ‘delete’.

Safari

  1. With the browser open, from the safari menu select ‘preferences’.
  2. In the safari preferences, click ‘privacy’.
  3. To manage cookie settings, next to ‘block cookies’, select ‘from third parties and advertisers’, ‘always’, or ‘never’.
  4. To view or remove individual cookies, click ‘details’, select the cookie to delete and click ‘remove’.
  5. To delete all cookies, select ‘remove all website data’. In the window that appears, select ‘remove now’.

Use of Information

Personal Information you provide to us via the website and by the other means outlined above is used exclusively in connection with the requested services and to respond to your query and only disclosed if required by law, if required to fulfil a contractual obligation between our 2 parties or as a result of a court order. We have a legitimate interest in processing this Personal Information in order to respond to your query, fulfil an order or provide any service requested. You can request erasure of this information at any time by contacting the Data Protection Officer at the email address set out below. Information received via cookies on our website is stored by our website hosting companies, we have contracts in place with these providers to ensure your information is protected and your rights are upheld.

Where we store your Information

Information you provide to us via this website is stored on secure servers within the EU. Personal Information you provide to us may on occasion be processed by one of our Entities located outside the EU. Where this is the case, those Entities are subject to rules (“Binding Corporate Rules”) which ensure an equivalent level of protection of your Personal Information to Entities within the EU. Where we have given you a password to access parts of our site, you are responsible for keeping this password confidential. Please do not share this password with anyone. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Personal Information, we cannot guarantee the security of your information transmitted to our site, any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to ensure it is secure.

Information retention

“TALIS” processes Personal Information in accordance with strict pre-determined storage periods, these differ according to the type of Personal Information collected and the purpose of the processing. For more information on the retention periods for the Personal Information we hold on you, please contact the Data Protection Officer on the email address outlined below.

Your rights

The GDPR (the General Data Protection Regulation) specifies many rights which individuals have over the Personal Information which is held about them. “TALIS” understands the importance of these rights and has put in place procedures to ensure individuals can exercise their rights.

Right of access – you have a right to request access to your Personal Information, to obtain confirmation that it is being processed, and to obtain certain prescribed information about how it is processed.

Right of rectification (correction) – In certain circumstances you have the right to ask for your Personal Information to be corrected if it is inaccurate, and completed if it is incomplete.

Right to be forgotten – In certain circumstances, you can ask to have your Personal Information erased.

Right to restriction of processing – If certain conditions apply, you have the right to restrict the processing of your information.

Right to data portability – In certain circumstances, you have the right to move, copy or transfer your Personal Information to another organisation or to yourself (you can request that we do this for you). This right only applies if processing is based on consent or the performance of a contract and is done automatically.

Right to object – In certain circumstances, you have the right to object to certain types of processing of your Personal Information when it is based on legitimate interests, when it is processed for direct marketing or when it is processed for the purpose of statistics.

Right to lodge a complaint – You have a right to lodge a complaint with the Supervisory Authority of your member state if you consider that the processing of your Personal Information by “TALIS” infringes your rights. See: https://www.baden-wuerttemberg.datenschutz.de/ or https://ico.org.uk/

"Exercise my rights" form

Contact our DPO

You can address any concerns you have or any questions / queries to our data protection officer using the contact details below: 
Name: Jamie Slee
Email: DPO@remove-this.talis-group.com
Tel: +49 7321 320 0

For general enquiries: - info@remove-this.talis-group.com   Tel: +49 7321 320 0

ADDRESS

  • Ludwig Frischhut GmbH und Co. KG 
  • Franz-Stelzenberger-Str. 9 - 17 
  • 84347 Pfarrkirchen, Germany